Events in The River Room:
Please review the following information about our facility fees and then we will work with you to estimate your cost.
Facility Fees: Most events last around 4 hours. If you are planning an event that will last longer than 4 hours, some additional fees may apply. Events must be concluded by 12:00 or there will be additional fees.
Wedding Receptions & Proms:
The facility fee is $1500 for up to 300 guests ($1.00 per person for guests over 300) and includes access to the facility the prior day for setup and decorating (3 hour maximum) and access the day of the event for deliveries (3 hours maximum) and all items described under Amenities. All bar service is provided by The River Room.
Wedding Ceremonies: There is an additional charge of $250 if the wedding ceremony is to be held in the River Room. This fee is for the rehearsal the previous evening as well as additional setup charges required to have multiple events in the ballroom.
Parties & Dinners (Friday or Saturday):
The facility fee is $1000 for up to 300 guests ($1.00 per person for guests over 300)) and includes access to the facility on the day of the event for decorating (3 hour maximum). All bar service is provided by The River Room.
Daytime Meetings & Conferences:
Facility rental is $300 (Monday – Thursday) or $350 (Friday, Saturday or Sunday) for 150 guests (add $1.00 for guests over 150.) An event lasting all day would be $600. The room can be customized for your event with round tables and chairs, auditorium style (chairs only) and smaller events can be arranged using 8' rectangular tables. All bar service is provided by The River Room.
*Because of weddings and parties, there is limited availability for daytime events Friday – Sunday.
Evening Meetings & Dinners (Monday - Thursday):
Facility rental is $500 for up to 150 guests (add $1.00 for guests over 150.) . The room can be customized for your event with round tables and chairs, auditorium style (chairs only) and smaller events can be arranged using 8' rectangular tables. All bar service is provided by The River Room.
Linens: For those events where linens are desired, they must be rented by the host. Locally, Sekan's Occasion Shop has linens available for rent (620/223-5190). They also can provide floral arrangements and bridal decor items.
Sound System & Presentations:
Our sound system includes a 6-disk CD player, wireless microphone with speakers throughout the room, 7' by 12' wall screen, and a ceiling projector for use with your laptop computer. Use of these items are included in the facility price.
Deposits & Payment:
A 50% deposit based on the facility rental fee is required at booking. It is non-refundable unless The River Room can be rebooked for the date. If rebooked, there will be a 10% rebooking fee deducted from the deposit.
Seven (7) days prior to the event, final payment for the facility and bar service is required. A $400 Cleaning & Damage Deposit also is due at that time (refundable after inspection).
BAR Policy:
ALL BAR SERVICE IS PROVIDED BY THE RIVER ROOM, and bar service must adhere to Kansas Liquor Laws. Events serving alcoholic beverages (other than business conferences) must have an security officer in attendance.
Catering Agreement:
If you use a caterer or do the catering yourself, the caterer must provide all of the food, serving containers, plates, glassware and so forth. The caterer is responsible to do the set up of the serving tables and to remove all items from the serving tables and the guest tables at the end of the event. The caterer is responsible to take care of any food spills during the event. The caterer is also responsible to see that the prep kitchen is cleaned after the event and returned to the condition it was in when the caterer arrived. If the caterer does not comply, the expense to clean the prep kitchen and/or the guest tables and serving tables will be deducted from your $400 damage deposit. In addition, all items brought in by the caterer must be removed by the end of the event.
The host and the caterer must sign an Indemnify Agreement which indemnifies and holds harmless River Room Events LLC in case there is a problem with the food or food service which causes a guest to get sick or injured. We expect the caterer to use safe food practices including keeping hot food hot and keeping cold food chilled. No food should be left on the buffet for longer than 2 hours. Finally, the caterer or his/her staff must be there during the event to restock the food and handle all issues that may come up related to the food service.
Sales Tax:
The
State of Kansas requires that sales tax (8.8%) be charged on all items including labor except
the facility rental fee.
Credit Cards:
A 2.5% processing fee will be charged to all credit card payments. We accept Master Card, Visa, Discover and American Express.
Price Guarantee:
All prices are subject to change. Once the contract is signed, the facility price is guaranteed. Pricing on bar service is determined by the products chosen by the clients.